Host an event from a Microsoft Teams Room (MTR)

Host hybrid event experiences from a Microsoft Teams Room (MTR) to engage with event attendees and presenters both remotely and in person.

To learn more about MTRs, see Microsoft Teams Rooms (Windows).

Note: This guide details the hosting experience from a Windows device. Microsoft Teams Rooms for Android doesn't currently support the presenter experience.

Add an MTR to an event

When you add an MTR to an event, you can either add it as a presenter or an attendee.

When you add an MTR as an attendee, attendees in the room will be able to see the event on the room display just as it would appear on their personal devices.
When you add an MTR as a presenter, you’ll have a full control panel and can manage on-screen participants using the MTR console. You’ll also be able to switch between presenter and attendee views during the event.

Add an MTR to a town hall

New calendar:

Select Calendar in Teams.
Select the dropdown arrow next to New .
Select Town hall .
In Details, add the MTR to the Presenters from your org field.
- Adding the MTR to the Location field will autofill it in the Presenters from your org field as well.
Select Save .

Classic calendar:

Select Calendar in Teams.
Select the dropdown arrow next to New meeting .
Select Town hall .
In Details, add the MTR to the Presenters from your org field.
- Adding the MTR to the Location field will autofill it in the Presenters from your org field as well.
Select Save .

To learn more, see Schedule a town hall in Microsoft Teams.

Add an MTR to a webinar

New calendar:

Select Calendar in Teams.
Select the dropdown arrow next to New .
Select Webinar .
In Setup > Details, add the MTR in the Presenters from your org field.
- Adding the MTR to the Location field will autofill it in the Presenters from your org field as well.
Select Save .

Classic calendar:

Select Calendar in Teams.
Select the dropdown arrow next to New meeting .
Select Webinar.
In Details, add the MTR in the Presenters from your org field.
- Adding the MTR to the Location field will autofill it in the Presenters from your org field as well.
Select Save .

To learn more, see Schedule a webinar in Microsoft Teams.

Join an event from an MTR

To join an event from an MTR, find the event on the console and select Join.

To learn more, see Microsoft Teams Rooms (Windows).

Prepare in the green room

If the MTR was added as an organizer, co-organizer, or presenter, you’ll first join the green room until the event starts.

While you’re in the green room, test your video and audio equipment, practice sharing content, and prepare event plans with other presenters.

To start the event, select Start meeting on the console.

To learn more, see Using the green room in Microsoft Teams.

Presenter and attendee views

If you add the MTR as a presenter, you’ll be able to switch between presenter and attendee views during the event. When you switch views, the controls on the front-of-room display will change. The controls on the MTR console will stay the same.

To switch views, select Switch to presenter view or Switch to attendee view on the MTR console.

In attendee view (default), the front-of-room display will show the live event feed, the event chat, and meeting controls.

MTR console attendee view Screenshot showing attendee view in a Teams Room.

Room display feed attendee view

Tip: If you’re in an MTR where both presenters and attendees are present, switch to Attendee view to hide the presenter controls on the front display. Ask presenters in the room to join on their personal devices to manage the screen.

In presenter view, the front-of-room display will show the live event feed, the event chat, and meeting controls. It will also show the Manage screen queue where presenters are brought on and off screen, as well as a red square around the live feed to indicate what attendees are currently seeing.

MTR console presenter view Screenshot showing presenter view on an MTR console.