Using fill in fields

Fill-in fields are placeholders within an AutoText that help you move efficiently through a report and insert variable information within standardized text.

Fields allow you to navigate between sections during reporting and ensure required information is captured consistently.

Field naming guidelines

The naming convention of the field does not appear in the final report. It is used to reference the field and appears in the Fields list in the Navigator pane (Heads-Up Display) in the Report Editor during dictation.

The naming convention of the field also functions as a voice command (example Field + Name of the field).

Follow these naming guidelines so the speech software can reliably recognize the field name:

  • Use at least two syllables.
  • Choose a name that is easy to dictate.
  • Use lowercase, except for initials (for example, MR findings).
  • Do not use punctuation or special characters.

Tip

If Enable Talking Fields is turned on, the field name is announced through your audio output device as you move between fields during reporting.

Note

The Name field is not applicable to Merge Fields.

Types of fields

Text Field

A Text Field is a dictation placeholder, often used near report headings, where you can dictate content. Frequently used text can be set as a default value.

Insert a Text Field

  1. Open the AutoText for editing and place the cursor where the Text Field should appear.
  2. Select Text Field on the toolbar.
  3. In the Field pane, enter a Name for the field.
  4. (Optional) In Default text, type or dictate the content that should appear by default.
  5. Select Allow empty if the field can be left blank.
  6. Select All Caps if dictated text should appear in uppercase.
  7. Select More to access additional options, if needed.

Additional Text Field options

  • Impression field: Use when the field represents an Impression section but uses a non-standard name (other than Impression, Conclusion, or Summary).
  • Does not indicate findings: Use when the field content should not be treated as findings during Ambient Mode dictation.
  • Hyponyms: Add related words or fragments to help Ambient Mode identify which dictated findings belong to this field.
  • Findings Codes: Use to synchronize structured findings from external sources, such as AI algorithm outputs from the Precision Imaging Network.

Note

PowerScribe One automatically saves changes as you edit AutoText fields.

Pick List

A Pick List presents predefined choices from which the user selects one. Available options appear in the Fields section of the Heads-Up Display during reporting.

Insert a Pick List

  1. Open the AutoText for editing and place the cursor where the Pick List should appear.

  2. Select Pick List on the toolbar.

  3. Enter a Name for the field.

  4. Use Add to create additional choices.

  5. For each choice:

    • Enter a Label (what you select during reporting).
    • Enter Text (what appears in the report).

  6. (Optional) Insert a Merge Field or nest an AutoText within a choice.

  7. (Optional) Select the Default icon to set a default choice.

  8. Reorder choices by dragging them or using Move Up / Move Down.

  9. Select Enforce to prevent free dictation from overriding the choices.

  10. Select Save.

The Pick List appears as a dropdown field in the AutoText.

Merge Field

Merge Fields insert exam-specific or system-generated data, such as measurements or radiation dose.

Types of Merge Fields

  • General Fields: Built-in fields populated automatically from PowerScribe One or your EMR/EHR.
  • Custom Fields: Created by your System Administrator in the PowerScribe One Administrator Portal. These may include measurements, radiation dose, or AI findings (if enabled).

Insert a Merge Field

  1. Place the cursor where the Merge Field should appear.
  2. Select Merge Field on the toolbar.
  3. Choose General Fields or Custom Fields.
  4. Search for or scroll to the desired field.
  5. Double-click the field to insert it.

The field name appears in the AutoText. The actual data populates when the AutoText is used during reporting.

Note

  • Merge Fields populate only if data exists; otherwise, they remain blank.
  • Date-based Merge Fields can be formatted as Date and Time, Date Only, or Time Only by right-selecting the field.
  • Custom Field groups defined in the Admin Portal appear in the dropdown list.

Table

Tables help organize numeric and textual data within radiology reports.

Note

If the Table option is unavailable, contact your PowerScribe One Administrator.

Add a table to AutoText

  1. Create or open an AutoText and place the cursor where the table should appear.
  2. Select Table on the toolbar to insert a default 3 × 3 table.
  3. Customize rows and columns using the table options.
  4. Select Save when finished.

Text, fields, Pick Lists, Merge Fields, and AutoText can be added to table cells.

Note

  • AutoText that already contain tables cannot be nested.
  • Tables created in PowerScribe 360 display correctly in PowerScribe One.
  • Pasted content can be added only one cell at a time.
  • Downstream systems may alter table formatting.

Field navigation