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Microsoft Teams webinars provide the tools to schedule webinar events, manage attendee registration, run an interactive presentation, and analyze attendee data for effective follow-up.

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How webinars are different from ordinary meetings

Typically, meetings are collaborative and conversational between participants: discussing plans, sharing materials, assigning or accepting tasks, and more.

Webinars, on the other hand, are more structured. Participants have clear roles: one or several experts (presenters) share their ideas or provide training to an audience (attendees). By default, audio and video permissions are turned off for attendees.

Webinar features


Utilize registration settings like capacity limits, manual registration approval*, and event waitlists* to ensure your webinar runs smoothly even before the event. Create a custom form with questions for potential attendees to learn more about your audience beforehand. Gain an overview of your event registration via attendee status.

Branded themes

Organize a custom event for attendees by adding brand images, banners, and color themes. 

Presenter bios

Give your attendees more background information about your event's presenters by including photos and bios. 

Webinar reports

Gain insights before and after your event with webinar reports.

Before it starts, see how many people have viewed the registration site, registered, or canceled their registration. After it ends, view details about how many attended, how much time each attendee spent in your event, and more. 

*Available to Teams Premium users

Webinar tips

Before the webinar


  1. Schedule the webinar well in advance, usually by several weeks. 

  2. Decide whether the event will be public or private. Public events are open for anyone with the link to register. Private events are only accessible by internal organization members.

  3. Prepare a registration form that each potential attendee must fill out before receiving the webinar join info. The form can be used to gather useful info for post-webinar contacts, measuring training effectiveness, and more.

  4. Publish and share the event. Once the webinar details are saved and published, invitations will be sent automatically to presenters and potential attendees. After this step, organizers can also share the live registration link via social media, email, etc.

  5. View registration insights before the event.


  1. View event details and the event page.

  2. Receive an email containing webinar info and the link to join it.

    Note: Attendees can join webinars on up to three mobile or desktop devices through their unique join URL. 

During the webinar

  • Attendees who are external to the organizer's tenant will select the Join link and wait in the event lobby until an organizer or presenter lets them into the webinar. 

  • In a public (open registration) webinar, attendees won't be able to share content because their audio and video will be turned off by default until the organizer or co-organizer enables audio and/or video for all attendees via meeting options or for that specific attendee during the webinar.

  • The presenter controls audience participation. Polls may be used during the webinar to engage the audience and provide info for the presenter.

  • If an external presenter has a guest account in your organization, they can join the webinar as a presenter as long as they’re signed into that account. If not, they'll join as an attendee but can be made a presenter by the organizer.

  • Currently, attendees who registered after the webinar has started can experience up to five minutes of latency in joining the webinar. These attendees may see the following error message but should retry joining: "You haven't registered for the event. Please register here to join the event."

After the webinar

  • The organizer can view and download webinar reports.

Who can schedule a webinar?

By default, anyone who can schedule a Teams meeting can schedule a webinar. If you’re unable to schedule one, check with your IT admin.

Who can register for a webinar?

If a webinar is public, anyone can register for it. If a webinar is private, registration is only available to internal members of the organizer's tenant. 

When manual registration approval* is enabled, organizers can approve or deny registration requests.

Note: If you're having trouble scheduling a public webinar, contact your IT admin.

*Available to Teams Premium users

What's next?

Schedule a webinar

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