Formatting changes for Viva Amplify
What are content and formatting adaptations in a Viva Amplify publication?
Being able to draft a publication once and preview it on different distribution channels is a crucial time-saver for publication managers. This process helps make sure that your message is consistent across all channels, while also tailoring it to fit the specific requirements of each channel. This process requires some layout options in text, images, and other areas to be tailored and slightly differently displayed in different channels.
Notes:
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Content and formatting adaptations aren't applicable to the SharePoint distribution channel. The content and formatting of the main draft will display without any changes when published to SharePoint. However, once the content is published, it will take on the theme of the selected SharePoint site.
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Viva Amplify strives to provide you with the most accurate preview possible for your content across different publishing surfaces. However, it's important to note that the preview may not always be completely accurate, as different versions of the apps may display content differently. To ensure the best possible outcome, it's recommended to use the test email and test post functionality available for Outlook and Teams, respectively.
Content and formatting adaptations for Outlook
Content published to Outlook has formatting changes in these four areas:
Text web part
Tables with multiple columns will become narrower. This can affect the layout and readability of your content.
Image web part
Text overlay will show above the image instead of layering on top of it.
Quick links web part
Quick links will show as a grid view.
Section layout
When you use the Two columns, Three columns, One-third left, and One-third right layout options, the content will get stacked into a single column. Content will then appear similar to the One column layout option.
Collapsible sections aren't supported, and section titles won't render in Outlook.
Dividers between sections aren't supported.
Section backgrounds will render as either a blue or light grey based on whether the original background is dark or light.
Content and formatting adaptations for Teams
Content published to Teams has formatting changes in these areas:
Title area
If you had a background image for the title area in the main draft, it won't show up in Teams.
Text web part
All table styles will be dropped when your content posts to Teams. Any highlighting, font colors, font sizes, and paragraph styles will change to the most similar formatting option available in Teams.
Image web part
Text overlay will show up above the image rather than layered on top of it. Images will be adjusted to a size that will fit in a Teams post.
People web part
In your main draft and for the SharePoint distribution channel, you can use the Small, Medium, and Large options for the People web part. In Teams, all of these will appear as @mentions. @mentions aren't available to edit in the Teams distribution channel editor, so you can't add additional @mentions.
The people card will only display when a user hovers over an @mention on a published post.
The @mention only notifies people if they're members of any channels that the publication is posted to. If the person is @mentioned in a channel, they won't receive a notification, but they will still appear to be tagged in the posted publication.
Section layout
When you use the Two columns, Three columns, One-third left, and One-third right layout options, the content will get stacked into a single column. Content will then appear similar to the One column layout option.
Collapsible sections aren't supported, and section titles won't render.
Section backgrounds won't render in Teams.
Quick links
Quick links will display in a bullet list. Any icons or thumbnail previews won't render in the Teams post.
Links
The preview of the Link web part will be dropped. For some cases the Teams app might add an additional icon for some of the links when the content is posted.
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