Table of contents

Meet virtually with your class and send messages in chats and channel conversations.

Message your class

  1. To create a message for your whole class, click Teams Teams button, then pick a class team and a channel.

  2. Select the Posts tab.

  3. Click the compose box, type your message, and click Send Send button.

  4. Use @ and the name of your class to notify everyone of your post. Example: @Algebra.

Start a conversation with one student or a group of students

  1. At the top of the app, click New chat New chat button.

  2. In the To field, type the name of the student(s) you'd like to message.

  3. Type your message in the compose box and select Send Send button.

A post typed in the compose box.

Start a new chat

Reply to a conversation

Posts in channels are threaded like social media posts. Reply under the original post to keep all the messages in a conversation organized together.

  1. Find the conversation thread you want to reply to.

  2. Click Reply, add your message, and click Send Send button.

Reply to a conversation


Use the Announcements feature to draw your students' attention to important posts.

  1. Select Format Format  to expand the Compose box.

  2. Choose Announcement and Select a background color to customize an important post.

Choose Announcement.

Choose an image for your announcement.

Add some fun with stickers and more

  • Click Sticker Sticker button under the compose box to select from a range of custom Microsoft Education stickers.

  • Select Emoji Emoji button for smiley faces and Giphy GIF button for animated GIFs.


Schedule a virtual meeting for your class

Use meetings in Teams to schedule virtual presentations and discussions for your whole class. 

  1. Select Teams  Teams button, then select 
    Meetings button.

  2. Select + New meeting.

  3. Give your new meeting a title. Decide on a date and time. Add any additional details.

    Tip: You can set any meeting to repeat on a daily, weekly, monthly, yearly, or even a custom cadence.

  4. Select Add channel to see a list of your class teams and their channels, then choose a channel to meet in.

    Note: When you select a channel in a class team to host a meeting, all students with access to the channel are able to join the meeting. Also, all resources shared and any recordings taken during the meeting are saved in the channel.

  5. Take a moment to review your meeting details. When you’re done, select Send. This adds your meeting to your calendar and your students’ calendars.

Select + New Meeting.

Give your meeting a title.

Choose the team channel for your class.

Meet with your students using video or audio calls 

Use video or audio chatting in Teams to meet with your students in groups or one-on-one. 

  1. Select New Chat  New chat button. In the To box, enter one or more students’ names.

  2. Select Video call Video call button  to meet using video or Audio call Calls button if you prefer to use audio only.

You can also meet live with students in an existing chat. 

  1. Select Chat from the app bar, then choose the chat you’d like to meet from.

  2. Select Video call  Video call button  or Audio call  Calls button  to start a meeting with a student or group of students.

    Tip: To schedule a meeting in advance, select Calendar + New meeting.

    Note: Get in-depth guidance on meeting with students and meeting safety.

Enter one or more students’ names in the To box.

Select Video call or Audio call.

Select Chat from the app bar.

Join and manage a meeting 

Join a meeting you have scheduled, or someone else has invited you to. 

  1. Select Calendar  Meetings button and navigate to the meeting you want to join.

  2. Open the meeting and select Join

  3. Double-check your audio and video input, turn on the camera, and unmute your microphone to be heard. Select Join now to enter the meeting.

​​​​​​ Select Join to join the meeting.

Select Join now to join the meeting.

Create and send a message in a chat or channel  

Click the compose box to create a message. You can type out a simple message, or add on. 

  • Attach an image, gif, sticker, or file

  • Use rich text to make your message stand out

  • Format your message with bullets or make a numbered list

  • @mention your teacher or a classmate. 

To switch from a conversation in a team channel to a private chat group, select the Chat icon.  

A student creates a post in a class team channel using text edit options and a sticker attachment

A student's private chats in Teams

Connect with video  

Use meetings in Teams to virtually join your teacher and classmates in online classes, study groups, presentations, and whenever you need to learn face-to-face. 

  1. Select Calendar  Meetings button  to see any meetings your teacher or classmates have added you to, or any you've created yourself. Click Join when it’s time to meet.

  2. Adjust your audio and video settings, then click Join now.  

    Use the toolbar during the meeting:

    Turn your video on  Video on icon and off   Video off icon.

    Mute  Microphone off Teams meeting toolbar icon and unmute  Microphone on Teams meeting toolbar icon your microphone.

    Share your screen or a document  Share screen button.

    Participate in the meeting chat  Open chat button.

    See who’s in the meeting  Teams meeting toolbar, participants icon.

Calendar view in Teams

Join button from calendar meeting

Choose audio and video settings for Teams meeting before joining

Teams meeting toolbar

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