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Note: Applies to users with a Viva Insights subscription. Refer to Plans and environments for more information. 

With meeting effectiveness surveys, you can view aggregated feedback from attendees on the meetings you organized. These surveys help you understand what’s going well with your meetings — and what you could improve in future meetings — to promote a healthy meeting culture. 

Surveys appear at the end of select Teams meetings with five or more participants. Below are the survey questions and response choices: 

  • What made this meeting a success? 

    • Agenda

    • Focused discussions

    • Attendee participation

    • Clear next steps

  • What would've made it better? 

    • Agenda

    • Focused discussions

    • Attendee participation

    • Clear next steps

  • How effective was this meeting at achieving its business goals? 

    • A rating scale of one to five stars

      effective-meetings-share-feedback with border


Organizers with a Viva Insights subscription can see aggregated survey results in the Viva Insights app in Teams and on the web. These results include an aggregated view of star ratings and access to individual, anonymous feedback.  

The Effective meetings section also shows insights into how your meetings succeeded and how they could be improved. 

meeting effectiveness settings1 with border


All users have meeting effectiveness surveys turned on by default. Admins can turn off surveys for their entire organization or enable them for a specific set of users. You also can opt out of receiving feedback. 

Opt in or out of surveys 

To opt in or out of getting feedback about your meetings, follow these steps: 

  1. In the Viva Insights app, select the ellipsis (...) in the upper-right corner and select Settings.

  2. For Meeting effectiveness surveys, select to turn the setting On or Off.
    The setting default is On.

  3. Select Save.

Privacy by design 

The meeting effectiveness surveys are only sent for scheduled meetings that have five or more participants (including the meeting organizer) who stayed in the meetings for at least five minutes. To help mitigate survey fatigue in survey participants, 15% of qualified meetings get the surveys. Providing meeting feedback is optional for all participants. 

As the meeting organizer, you’ll only see aggregated results in Viva Insights. You won't see who sent what suggestions within the aggregated feedback. 

Admin controls 

To configure meeting effectiveness surveys for your organization at the user or tenant level, refer to Admin tasks.

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