Share a Microsoft 365 Copilot Notebook

Last updated: June 2026

Share Microsoft 365 Copilot Notebooks to collaborate effortlessly—bring your team into one intelligent workspace where ideas, files, and AI-powered insights come together. Sharing makes it easy to co-create, stay aligned, and accelerate outcomes without switching tools.

Note

Copilot Notebooks is available to Microsoft 365 Copilot and Copilot Chat licensed users. Accounts must have a SharePoint or OneDrive license (service plan) to create notebooks. Copilot Notebooks is also available for Microsoft 365 Personal, Family, and Premium subscribers. Learn more about Microsoft 365 Copilot licensing and Microsoft 365 Copilot plans.

Note

Notebook sharing is not yet available for Microsoft 365 Personal, Family, and Premium subscribers.

  1. Open the notebook you want to share.
  2. In the upper right corner of your notebook, select the Share button.
  3. Enter names or email addresses.
  4. Select Invite.

You’ll see an Invite successful confirmation message with a list of invitees.

In the upper right corner next to the Share button is a people icon  people . The number beside it shows how many people your notebook is shared with.

How sharing a notebook affects file access

Sharing a notebook doesn’t just share the notebook, it can also give others access to files inside it. Here’s what you need to know: 

Source types by plan

  • Copilot Chat — standard sources (PDF, Word, Excel, PowerPoint, Copilot Pages, images, audio, external URLs)
  • Microsoft 365 Copilot — standard sources plus premium sources (Teams, SharePoint/OneDrive content, internal URLs)

Sharing a notebook

When you share a notebook, recipients are automatically invited to all linked files, so Copilot can provide grounded answers right away. A few things to keep in mind:

  • You must have sharing permissions for each linked file. If you don't, recipients will need to request access to those files individually.
  • Some linked files may remain restricted if permissions can't be transferred automatically.
  • Premium sources are only accessible to Microsoft 365 Copilot users.
  • If your notebook includes a OneNote section or page, share the entire OneNote notebook so recipients can access that content. Learn more about how to share a OneNote notebook.

More ways to work with Copilot Notebooks

Get started with Microsoft 365 Copilot Notebooks

Add reference files to your Microsoft 365 Copilot Notebooks

Get answers and insights about your Microsoft 365 Copilot Notebook

Frequently asked questions about Microsoft 365 Copilot Notebooks