During composing, replying, or reading an email, Teams status indicators are shown for recipients, co-recipients, and the sender. These indicators are helpful when you want to contact others and when other want to contact you. By providing information about each intended recipient, the indicators can guide decisions about best ways and timing for contacting various individuals.
Note
The Teams status feature is only available if you're using a work or school account with a qualifying Microsoft 365 subscription.
Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?
Note
If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook and follow those steps instead.
Specific status indications shown in new Outlook are driven by a recipients' Teams information. For example, if you're in a meeting, your status indicator shows as Busy.
Teams status indicators viewed within new Outlook
Online/Available |
Indicates the individual is currently active and no current activity is showing in their calendar (not in a meeting or on a phone call). |
|---|---|
Busy |
When in a Teams meeting or on a phone call, the status automatically indicates Busy. |
Do not disturb |
Set by new Outlook calendar info, or Teams activity (meetings, presenting, etc.) this status stops on-screen notifications. |
Away |
Teams automatically sets status to Away when an individual's computer is locked or is in idle or sleep mode. |
Offline |
Indicates the individual isn't signed into Teams, so won't be responding until they're back online. |
Out of office |
Indicates the individual is out of the office and unavailable. |
Unknown |
Indicates that the individual is no longer present in your organization's directory. |
