Present content in Microsoft Teams meetings

Present content

To present content in a meeting, select Share in your meeting controls. Present your entire screen or a window.

Collaborate with others in real-time by live sharing a PowerPoint file, Excel file, or Whiteboard.

Presenter controls

While you present, use the presenter toolbar controls to keep your presentation engaging and running smoothly. The toolbar is only visible to the person presenting.

To bring the presenter toolbar onscreen, move your cursor to the top of your shared screen. This will drop down the toolbar. 

The toolbar will stay in place momentarily while you adjust the controls. 

Presenter control	How to use it
Drag handle	Select and hold the toolbar drag handle to move the presenter toolbar. This will keep it from blocking important parts of your screen. Release the drag handle when you've placed it in the right area. Tip: You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.
Camera	Select Camera to turn your camera on or off.
Mic	Select Mic to mute or unmute yourself.
Give control	Select Give control to let someone access and interact with your screen. While they have control, they can make selections, edits, and other modifications on your shared screen. Warning: Only give control to people you trust. People with control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.
Take back	If you gave someone control, select Take back when you're ready to take back control.
Slide control	Select Slide control to allow other people in the meeting to move through slides for everyone during a presentation. This helps make presenter transitions more seamless during meetings. To stop sharing slide control, select Slide control > End slide control in the presenter toolbar.
Share audio	Select Share audio to stream audio from your device to meeting participants through Teams. All sound from your computer, including notifications, will be audible in the meeting. Before you start sharing, select Share in your meeting controls and turn on the Include sound toggle. To learn more, see Share sound from your computer in a Teams meeting or live event.
Optimize	Select Optimize to prevent choppiness or lag while sharing video content.
Layout	Select Layout while your camera is turned on and you're sharing content. Then, choose a layout that helps make your presentation more engaging: Content only: Participants will see your content and video feed. Standout: This blocks your background and helps you stand out in your video feed. Side-by-side: You and another participant will be placed side-by-side in the meeting window. Reporter: This layout isolates you from your video feed and places you in front of the content you're sharing, like a reporter in front of a scene.
Annotate	Select Annotate to lock what's on your screen while you and other people draw or add notes over the content. To learn more, see Use annotation while sharing your screen in Microsoft Teams.
Chat	Select Chat to view and participate in a compact view of the meeting chat while you're presenting content. Your audience won't see the chat window in your shared screen. To learn more, see Chat in Microsoft Teams meetings.
People	While you present, a minimized meeting window will appear next to your shared content. Select People to see other people in your meeting.
Stop sharing	Select Stop sharing to stop sharing your screen and return to the main meeting window.
Pin	Select Pin to keep the toolbar in the place you've positioned it.

Presenter meeting window

When you share content in a meeting, your meeting window will get smaller. Manage your mic and camera, see raised hands, and view your shared content from the minimized window.

Switch between views at the top of the meeting window to show more or fewer people, see only the active speaker, or minimize the window completely. To learn more, see Multitask during a Microsoft Teams meeting.

Take control

To take control while another person is sharing:

1. Select Request control. The person sharing can approve or deny your request.
2. Make selections, edits, and other modifications to the shared screen while you have control.
3. Select Release control to stop sharing control.

Give slide control

Easily transition during a presentation by sharing control of PowerPoint slides with up to 20 people. People with slide control can navigate through the slides for everyone in the meeting.

To present a PowerPoint and give slide control:

1. Join the meeting or event.

2. Select Share in your meeting controls.

3. Under Window, select the window your presentation is open in. Giving slide control isn't available if you share your screen, or whole desktop.

4. Make sure your presentation is in full screen mode, either in a browser or desktop app, by selecting Slide Show or Start From Beginning in the presentation.

5. In your presenter toolbar, select Slide control . You'll only see this option if you started the presentation and if at least one meeting organizer, co-organizer, or presenter is in the call.

6. Select the people you want to give slide control to.

   • Only people with the ability to share their screen can be given slide control; in meetings, this is typically anyone, but in events, they must have the role of organizer, co-organizer, or presenter.
   • To take control back from an individual, select X next to their name.

To stop giving slide control, select Slide control > End slide control in your presenter toolbar.

Turn off screensharing if your screen locks

1. In Teams, select Settings and more > Settings > Privacy .
2. Turn the Turn off my camera and mic when my screen locks toggle on.
3. Restart Teams to activate this setting.

Present content from a Mac

If you're using a Mac with the latest operating system, first give Teams permission to record your computer's screen before you present. Teams will prompt you to allow screen recording the first time you share your screen.

To allow screen recording and start presenting content in Teams:

1. Select Share in your meeting controls.

2. If Teams prompts you to allow screen recording, select Allow in the pop-up. 

   1. If you need to change screen recording permissions on your device, select Open System Settings in the pop-up.
   2. Under Screen & System Audio Recording, make sure the Microsoft Teams toggle is turned on.
   3. If you miss the prompt, go to Apple Menu > System Settings > Privacy & Security to access these settings.
   4. Return to your meeting and select Allow on the pop-up.

3. Select Share again from your meeting controls.

4. Select a window or file to start sharing it.

Share your screen or specific windows using the built-in native macOS sharing experience. This is an opt-in experience only available on Mac devices.

To turn on the native macOS sharing experience:

1. Select Settings and more > Settings in Teams.
2. In General > Screen sharing , select Use macOS content sharing.

The change will take effect immediately—no need to restart Teams.

Zoom in to shared content

To get a better look at shared content, press and drag it to see different areas. To zoom in or out of shared content, use the buttons in the corner of your meeting window: [+] to zoom in and [-] to zoom out.

You can also try the following:

• Pinch in or out on your trackpad.
• Use Teams keyboard shortcuts.
• Hold the Ctrl key and scroll with your mouse.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

1. Join your meeting from Teams for desktop.
2. When another presenter shares content in the meeting window, select Open in new window   from the meeting toolbar.
3. To minimize content, select X.

Share content

To share content from your mobile device:

1. Tap Share  in your meeting controls.

   

2. Choose the type of content you want to share.

3. Tap Start presenting or Start Broadcast when you're ready.

4. Tap Stop presenting or Stop Broadcast when you're done.

If your role changes from presenter to attendee while you're presenting, screensharing will stop. 

Zoom in to shared content

Pinch in or out to zoom, or tap and drag to see different areas.

Minimize shared content

Minimize the content someone is sharing to better see the people in the meeting on your mobile device. 

1. Tap More actions   next to the name of the person sharing.
2. Tap Minimize content.

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Share content from a companion device

1. Join a Teams meeting on a second device.
2. Tap Start presenting at the bottom of the screen. You'll see your shared content on both connected devices.
3. When you're finished, tap Stop presenting, or simply hang up. Your other device will stay connected to the meeting.