Invite people to a meeting in Microsoft Teams
Include people in important discussions, presentations, and more by inviting them to meetings in Microsoft Teams. There are several different ways to invite people to a meeting, depending on whether you organized the meeting.
The type of meeting you invite someone to, how you invite them, and the relationship that person has with your org, can all impact their access to certain meeting features, like meeting chat. To learn more, see Access meeting chat in Microsoft Teams.
Add people to a meeting
Add people directly to a meeting before and after you schedule it. When you add someone to the meeting, they’ll automatically receive an invite and the meeting will appear in their Teams calendar.
Select the Teams calendar you’re using below.
To add someone directly to an event:
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Select Calendar
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Schedule an event or select an existing one and select Edit
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In the Invite attendees
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Select + Optional to add optional attendees.
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Select Save
To learn more about the new calendar in Teams, see Get started with the new calendar.
To add someone directly to a meeting:
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Select Calendar
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Schedule a meeting or double-click an existing one.
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In the Add required attendees field, enter who you want to add.
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Select + Optional to add optional attendees.
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Select Save.
Request someone to join
Add someone to a meeting you’re in to include them in discussions or remind them to join. That person will be notified that they’re being requested to join and can join directly from the notification. They’ll also have access to the meeting chat, whether they join or not. To learn more, see Access meeting chat in Microsoft Teams.
To request someone to join a meeting you’re in:
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Select People
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To ask someone who was invited to join the meeting, hover over their name and select Request to join.
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To add someone who wasn't previously invited, type their name or phone number in the Invite someone or dial a number field.
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Note: Up to 1,000 invitees can join and participate during a Teams meeting. Up to 10,000 invitees can join as view-only attendees in meetings that already have 1,000 participants.
If you’re in a meeting on Teams for mobile, tap More 
Forward a meeting
Invite someone to a meeting you didn’t organize by forwarding the meeting to them. When you forward a meeting to someone, they’ll receive a meeting request that appears to come from the meeting organizer. The meeting organizer will be notified that you forwarded the meeting.
Note: If the organizer turned off Allow forwarding in Response options, you won’t be able to forward the meeting or series.
Select the Teams calendar you’re using below.
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Select Calendar
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Select the meeting you want to forward.
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Select View event
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Select Forward
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If it’s a meeting series, select This event to forward the single occurrence or All events in the series to forward the entire series.
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In the To field, enter who you want to forward the event or series to.
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Add an optional message for the recipient to see.
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Select Send
To learn more about the new calendar in Teams, see Get started with the new calendar in Microsoft Teams.
To forward a meeting:
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Select Calendar
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Double-click the meeting you want to forward.
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In Details, select Forward
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If it’s a meeting series, select Forward occurrence to forward the single occurrence or Forward series to forward the entire series.
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Add who you want to forward the meeting to.
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Add an optional note for the recipient to see.
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Select Forward.
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