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Keep your meetings organized and effective with meeting notes. Add an agenda, notes, and tasks for others to see and edit directly in Teams. Once added, Meeting notes can also be shared and edited in within Loop document.  

People who aren’t directly invited to a meeting might have limited access to its meeting notes. For the best experience, edit notes before or after a meeting from your Teams Calendar or the web browser.  

Before a meeting

Plan your meeting and help attendees prepare by adding an agenda that others can see and edit. People can see changes as soon as they’re made.  

To create a meeting with meeting notes:

  1. Go to your Teams Calendar.

  2. Select + New meeting to schedule a meeting.

  3. In Details, select Add an agenda others can edit.

  4. Add an agenda, notes, or tasks.

  5. Select Send. Participants will receive an event invitation witht he meeting notes attached.

To add or or change meeting notes in an existing meeting:

  1. Go to your Teams Calendar.

  2. Select the meeting you want to add meeting notes to.

  3. If the meeting is part of a series, select View series to make changes to the entire series. 

  4. Select Send

  5. Select update to save changes.

Important: Changes to a meeting Series will be applied to all future meetings in that series. Changes made to a single meeting will only affect that meeting. 

Meeting notes must be enabled before or during the meeting. For more help using meeting notes, contact your IT admin. 

During a meeting

Collaborate during a meeting by planning an agenda, tracking important details, and creating tasks. Anyone in the meeting can add, or edit meeting notes, and changes can be seen live as they’re made. Assign agenda items and tasks to specific people in your meeting by tagging them. 

To add meeting notes during a meeting:

  1. Join your Teams meeting.

  2. Select Notes  Meeting notes button.

  3. Add an agenda, notes, or tasks.

Note:  @Mention someone to tag them in an agenda or task item.

After a meeting

Meeting notes are saved automatically and can be viewed and edited after the meeting ends.

To access meeting notes after a meeting:

  1. Go to your Teams Calendar.

  2. Select the past meeting you want to view notes in.

  3. Select Expand meeting details .

  4. Select Details > Notes  Meeting notes button.  

  5. Select Send update to save and send changes.

Note: Organizer only.

Meeting notes in recap

Get a more detailed breakdown of your meeting in recap, where you can access meeting notes, transcripts, and more.

To access meeting notes in recap:

  1. Go to your Teams calendar.

  2. Select the past meeting you want to view notes in.

  3. Select Expand meeting details .

  4. Select Recap > Notes.

To learn more about premium recap features, see Intelligent recap in Microsoft Teams Premium.

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