Manage meeting attendance reports in Microsoft Teams

Turn attendance reports on or off

Organizers can turn attendance reports on or off in meetings they create.

View and download attendance reports

View and download Teams attendance reports directly in Teams after an event ends. Reports are stored along with the organizer’s other data, like emails and contacts.

Organizers and co-organizers can view and download attendance reports in the event chat about five minutes after the event ends. Recurring meetings will have a unique attendance report for each instance of the series.

To view and download an attendance report:

1. Select Chat in Teams.

2. Open the past meeting or event chat.

3. Select the Attendance tab.

4. Select Download to download the attendance report as a .csv file.

You can also download an attendance report during a meeting by selecting People in your meeting controls and selecting More actions > Download attendance list in the Participants pane.

Hide identity in attendance reports

You can decide whether you want your identity shown in attendance reports.

To hide your identity in attendance reports:

1. Go to Settings and more > Settings in Teams.

2. Select Privacy .

3. Turn the Identify me in attendance reports toggle on or off.

Engagement information

Organizers with Teams Premium can view and download meeting engagement data such as total reactions, raised hands, cameras turned on, and more in the Attendance tab after a scheduled meeting or webinar.

Known issues and limitations

• In meetings with more than 120 participants, the attendance report available during the meeting will only include some attendees. The post-meeting report will contain all attendees.

• The report doesn't include insights from deleted breakout rooms.

• The report doesn't currently include view-only attendees.

• If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting.

• If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.

• When a participant is on hold in a meeting, their info is still included for this period of time in the attendance report.

• Attendance reports aren't supported for instant channel meetings.

• Engagement reports limit how many actions are logged for each attendee (hand raises, mutes/unmutes, etc.).

• Co-organizers can't access attendance reports for channel meetings.

Turn attendance reports on or off

To turn attendance reports on or off before your meeting:

1. Tap Calendar in Teams.

2. Tap a meeting.

3. In Details, tap See more > Meeting options.

4. In Participation , turn the Allow attendance report toggle on or off.

5. Tap Save.

Participants can decide if they want to show or hide their information in attendance reports.

To change your attendance report privacy settings:

1. Tap your profile picture in Teams.

2. Tap Settings > Privacy .

3. Tap Attendance report data.

4. Turn the Identify me in attendance reports toggle on or off.

For more help managing your meeting attendance report settings, contact your IT admin.

Open an attendance report

To open an attendance report:

1. Tap Chat ​​​​​​​ in Teams.

2. Open the past meeting chat history.

3. In the Meeting ended message, tap Attendance ​​​​​​​.

Share an attendance report

To open an attendance report:

1. Open an attendance report.

   • If you're using an iOS device, tap Share​​​​​​​ .

   • If you're using an Android device, tap Share​​​​​​​  .

2. Choose how you want to share the report.

3. Send the report.