View and download meeting attendance reports in Teams

If you've organized a Teams meeting, you can download a current attendance report during the meeting as well as a final report after the meeting. The report includes the name of each person in the meeting and the time they joined and left.

Notes: 

  • Only meeting organizers can view and download attendance reports, secretaries and assistants can't.

  • Reports are stored along with the organizer's other data, like emails and contacts. Reports are permanently deleted if they leave the organization, and no one else can access them.

  • Your admin needs to turn on this feature to make it available. See Allow engagement report for more info.

During the meeting

  1. If the participants pane isn’t open, select Show participants  participants icon in your meeting controls.

  2. Select the down arrow next to People to download the current attendance info as a .CSV file that you can open in Excel.

    Select down arrow next to People

    Look for the file in your device's Downloads folder.

After the meeting

You'll find the attendance report in a few different places.

In the meeting invite

In Teams, go to Calendar  Calendar icon, open the meeting, and select the Attendance tab. You can view the data directly in Teams.

Select the Attendance tab


For recurring meetings, select the report you want to view from the dropdown list.

Select the dropdown next to Attendance Report

Notes: 

  • The attendance report is also available on the Details tab as a downloadable .CSV file. For recurring meetings, the file only contains attendance info for the most recent occurrence. 

  • For recurring meetings, the Attendance tab contains reports from the last 10 occurrences. You'll be able to find older attendance reports in the meeting chat.

  • The Attendance tab is not available for channel meetings.

In the meeting chat

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the .CSV file to your device.

Note: For recurring meetings, you'll receive a unique attendance report after each occurrence.

Known issues and limitations

  • In meetings with more than 120 participants, the attendance report that's available during the meeting will only include a partial list of attendees. The post-meeting report will contain the full list.

  • The downloadable report includes a record of each time a participant joins and leaves. The report on the Attendance tab only includes the times they first joined and last left.

  • If you're looking for an attendance report for a breakout room, it will show up in the room's chat only after someone in the room has activated the chat by sending a message.

  • The report does not currently include view-only attendees.

  • If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting.

  • If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.

  • When you download the report from the Details tab, you'll get the report of the latest instance of the meeting. To get an earlier report, go to the Chat tab or the Attendance tab and from there find the corresponding report.

  • The Attendance tab shows the latest 10 reports. To retrieve more reports, go to the Chat tab to find and download the corresponding report in the chat history.

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