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View and download meeting attendance reports in Teams

If you've organized a Teams meeting, you can download a current attendance report during the meeting as well as a final report after the meeting. The report includes the name of each person in the meeting and the time they joined. Your admin needs to turn on this feature to make it available. See Engagement report for more info.

Only meeting organizers and co-organizers can view and download attendance reports. 

Organizers

  • Reports are stored along with the organizer's other data, like emails and contacts.

  • Reports are permanently deleted if an organizer leaves the organization, and no one else can access them.

Co-organizers

Co-organizers can view and download attendance reports under the following conditions:

  • The meeting was scheduled by using Teams Calendar.

    Calendar Schedule meeting

  • While the meeting is in progress, see During the meeting.

  • After the meeting has ended, see In the meeting chat and the Attendance tab of the meeting chat.

During the meeting

  1. If the participants pane isn't open, select People  teams people icon in your meeting controls.

  2. Select More actions, then select Download attendance list to download the current attendance info as a CSV file that you can open in Excel.

    Image showing the participants dropdown with "download attendance list" called out.

    Look for the file in your device's Downloads folder.

After the meeting

You'll find the attendance report in a few different places.

In the meeting invite

In Teams, go to Calendar  Calendar icon, open the meeting, and select the Attendance tab. You can view the data directly in Teams.

Image displaying the meeting invite screen with the "attendance" tab called out at the top.

For recurring meetings, select the report you want to view from the dropdown list.

Image showing the Attendance weekly report window with report drop down menu expanded.

Notes: 

  • In channel meetings, the attendance report is available only for the most recent meeting from the channel, but you can go to the meeting invite page in Teams calendar for all channel meeting attendance reports.

To download the attendance CSV file for the meeting, click Download.  

Image displaying the meeting invite with "download" button highlighted in the upper right corner.

Note: If you set up breakout rooms in your meetings, the attendance information will be shown in the main meeting's attendance reports.

In the meeting chat

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the CSV file.

Attendance CSV card in meeting chat

Note: For recurring meetings, you'll receive a unique attendance report after each occurrence.

Scheduled channel meetings 

To view the attendance reports for meetings created in channels, click More actions > View meeting details then navigate to the Attendance tab.  

Image showing the "View meeting details" flyout.

Image showing the "Attendance" tab highlighted in the top navigation menu bar.

Known issues and limitations

  • In meetings with more than 120 participants, the attendance report that's available during the meeting will only include a partial list of attendees. The post-meeting report will contain the full list.

  • The report does not include insights from deleted breakout rooms.

  • The report does not currently include view-only attendees.

  • If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting. You can go to the Attendance tab in the Teams calendar invite for all channel meeting attendance reports.

  • If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.

  • When a participant is on hold in a meeting, their info is still included for this period of time in the attendance report.

View attendance reports directly in the Microsoft Teams mobile app to gain insight into your meetings and webinars. See webinar registration data, times that attendees joined and left meetings, and much more.

Note: To see all attendance report data, view the report on Teams for desktop or web.

Open an attendance report

To open an attendance report:

  1. Open your meeting chat history.

    1. Tap the Meeting ended message.

    2. Tap More > Attendance report.

Share an attendance report

To share an attendance report:

  1. Open an attendance report.

  2. Tap Share  Teams iOS share icon, then choose how you want to share your attendance report.

  3. Tap Send  Send icon.

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