Record a meeting in Teams

Any Teams meeting or call can be recorded to capture audio, video, and screen sharing activity. The recording happens in the cloud, and it is saved so you can share it securely across your organization.

Notes: 

  • Whiteboards and shared notes are not currently captured in meeting recordings.

  • When you view a meeting recording, you'll see no more than four peoples' video streams at once.

In this article

Record a meeting or a group call

Who can start or stop a recording?

Privacy

Troubleshoot recordings

Want to know more?

Important: 

  • In Q1 of 2021, Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive and SharePoint. Your organization might already have made this change.

  • If your organization still uses Stream,please note the following:

  • After the recording has stopped, it is processed (which could take a while) and saved to Microsoft Stream, and then it is ready to play.

  • The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.

  • If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.

Record a meeting or call

  1. Start or join the meeting.

  2. To start recording, go to the meeting controls and select More options More options button > Start recording.

    Record meeting button

    Everyone in the meeting is notified that recording has started.

    Meeting recording notification to participant

    The meeting notification is also posted to the chat history.
     

    Note: You can't make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

  3. To stop recording, go to the meeting controls and select More options More options button > Stop recording.

    Stop recording meeting button
    1. The recording is then processed and saved to SharePoint if it was a channel meeting or OneDrive if it was any other type of meeting.  

    2. The meeting recording shows up in the meeting chat—or in the channel conversation, if you’re meeting in a channel. These links are available for seven days. 

Note: For now, guests and external attendees can only view the recording if it's explicitly shared with them. 

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present.

  • Has an Office 365 Enterprise E1, E3, or E5 license.

  • Has recording enabled by an IT admin.

  • Isn't a guest or from another organization.

Type of user

Can start recording?

Can stop recording?

Meeting organizer

Yes

Yes

Person from same org

Yes

Yes

Person from another org or company

No

No

Guest

No

No

Anonymous

No

No

Notes: 

  • Recording continues even if the person who started the recording has left the meeting.

  • The recording stops automatically once everyone leaves the meeting.

  • If someone forgets to leave the meeting, the recording automatically ends after four hours.

Privacy

When a meeting recording starts, Teams shows a notification to all participants on the Teams desktop, web, and mobile apps, as well as to people who joined via phone.

In some places, you legally need to get everyone's permission before you can record them. Make sure you know the rules before you start.

For more information, see the Microsoft Privacy Statement.

Troubleshoot recordings

If you're having problems recording a meeting, you'll probably need the help of an IT admin to work through them. Keep these things in mind as you move forward:

  • Both the meeting organizer and the recorder must have Office 365 Enterprise E1, E3, or E5 licenses.

  • An IT admin must provide a recording license to both the meeting organizer and the recorder.

  • Guests or federated users can't record meetings or calls.

Want to know more?

Play and share a meeting recording

Delete a meeting recording

Edit a recording transcript

Note: Mobile users should update to the latest version of the Teams app for iOS and Android in order to experience meeting recording and video playback in Teams.

Important: 

  • In Q1 of 2021, Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive and SharePoint. Your organization might already have made this change.

  • If your organization still uses Stream,please note the following:

  • After the recording has stopped, it is processed (which could take a while) and saved to Microsoft Stream, and then it is ready to play.

  • The person who started the recording receives an email from Microsoft Stream when the recording is available. It also shows up in the meeting chat—or in the channel conversation if you’re meeting in a channel.

  • If an admin has set a company policy for saving to Microsoft Stream, you need to accept it before starting the recording.

You can start, stop, and view meeting recordings in Teams mobile app. 

To start recording, go to the meeting controls and select More options More options button > Start recording.

Everyone in the meeting will be notified that recording has started.

To stop recording, go to the meeting controls and select More options More options button > Stop recording.

The recording will be processed (which could take a while) and saved to Microsoft Stream, and then it'll be ready to play.

The person who started the recording will receive an email from Microsoft Stream when the recording is available. It'll also show up in the meeting chat—or in the channel, if you’re meeting in a channel.

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