Schedule a Microsoft Teams meeting from Outlook
Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. You can also view, accept, or join meetings in either app.
Note: Currently, you can schedule Teams meetings from Outlook, but not choose a channel to have them in.
In this article
Schedule a Teams meeting
Outlook on the desktop
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Open Outlook and switch to the calendar view.
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Select New Items > Teams Meeting at the top of the page, under the Home tab.
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Select which account you want to schedule a Teams meeting with.
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Select Schedule Meeting. Or, if applicable, select a meeting template.
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Add your invitees to the Required or Optional field(s)—you can even invite entire contact groups (formerly known as distribution lists).
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Add your meeting subject, location (if applicable), start time, and end time.
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Create your message.
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Select Send.
Note: The Teams meeting join details are added to the meeting invite automatically.
Outlook on the web
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In the new event form, select the Teams meeting toggle to turn it on.
After the invite is sent, you'll see the meeting join details in the event.
Remove Teams from a meeting
You can remove Teams from a meeting while you're creating the meeting, but not after you send the invitation.
Outlook on the desktop
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At the top of the new meeting form, select Settings > Don't Host Online.
Outlook on the web
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In the new event form, select the Teams meeting toggle to turn it off.
Make all meetings Teams meetings
You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the web and mobile—will be held online with Teams.
Note: Depending on the release update schedule for your organization, you may not currently have access to this feature.
Outlook on the desktop
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At the top of the Outlook screen, select File > Options.
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On the Outlook Options page, select Calendar on the left.
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Under Calendar options, select Add online meeting to all meetings.
Outlook on the web
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At the top right of the screen, select Settings
and then View all Outlook settings at the bottom right. -
Select Calendar > Events and invitations > Add online meetings to all meetings.
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Select Save.
Troubleshooting
The people selection menus in Meeting options don't show invitees I've added to an occurrence of a meeting series.
In this scenario, you will need to invite people to the meeting series, rather than to the meeting occurrence.
The web view of Meeting options does not show all the people I've invited.
Once you add invitees to the meeting in Outlook, you must select Send Update in order for the additional invitees to be displayed in the web view of Meeting options.
In this article
Schedule a Teams meeting
-
In Outlook, tap the calendar icon in the bottom right of the app, then tap
. -
Scroll down to Teams Meeting and turn the toggle switch on.
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Add your invitees to the Required or Optional field(s)—you can even invite entire contact groups (formerly known as distribution lists).
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Add your meeting details and then tap the check mark in the top right of the app.
Remove Teams from a meeting
You can remove Teams from a meeting while you're creating the meeting, but not after you send the invitation.
-
In the New Event form, tap the Teams Meeting toggle to turn it off.
Make all meetings Teams meetings
You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the desktop and web—will be held online with Teams.
Note: Depending on the release update schedule for your organization, you may not currently have access to this feature.
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In Outlook, tap your profile picture (or the Office icon) at the top left and then Settings
. -
Under Mail Accounts, tap Office 365.
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Under Account Settings, tap Online Meetings to turn the toggle switch on.
In this article
Schedule a Teams meeting
-
In Outlook, tap the calendar icon in the bottom right of the app, then tap
. -
Scroll down to Teams Meeting and turn the toggle switch on.
-
Add your invitees to the Required or Optional field(s)—you can even invite entire contact groups (formerly known as distribution lists).
-
Add your meeting details and then tap the check mark in the top right of the app.
Remove Teams from a meeting
You can remove Teams from a meeting while you're creating the meeting, but not after you send the invitation.
-
In the New Event form, tap the Teams meeting toggle to turn it off.
Make all meetings Teams meetings
You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the desktop and web—will be held online with Teams.
Note: Depending on the release update schedule for your organization, you may not currently have access to this feature.
-
In Outlook, tap your profile picture (or the Office icon) at the top left and then Settings
. -
Under Mail accounts, tap your Office 365 account.
-
Scroll down and tap Online meetings to turn the toggle switch on.
For IT admins
Authentication requirements and functionality of the Teams Meeting add-in in Outlook
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