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Share slides in a Teams meeting with PowerPoint Live

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:
 

Tip: Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

PowerPoint presentation in Teams

Present your slides

  • If you’re already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you’re wanting to present. If you don’t see the file in the list, select Browse OneDrive or Browse my computer.

    PowerPoint Live sharing file options

  • If your presentation is already open in PowerPoint for Windows or Mac, go to the file and select Present in Teams.

    Present in Teams button

  • If you're in PowerPoint for the web, select Present > Present in Teams.

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

You have several tools to use while you present your slides.

Navigation arrows in PowerPoint Live

  • Use the navigation arrows to go forward and backward.

  • Use the thumbnail strip to jump ahead or backwards.

  • Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

  • Turn Chat on or off to view what your audience is saying.

  • See audience reactions and raised hands in real-time.

  • Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo. It helps the audience read your non-verbal cues and keeps them engaged.

  • Use the Laser pointer, Pen, Highlighter, or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

  • Use the navigation arrows to move around to different slides. Go back to check on information you may have missed or go forward to preview upcoming slides. You can always get back to where your presenter is by selecting Sync to Presenter.

    Select Sync to Presenter, next to the navigation arrows

    Note: If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the Private view toggle to turn it off.

  • Click any hyperlink on slides to get more context right away.

  • Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

  • Use a screen reader to get full access to the slide content.

  • Translate the slides into one of 19 languages. Select More options > Translate slides and then choose a language.

    Select Translate slides

  • Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast.

  • Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.

Important: 

  • PowerPoint Live is not supported in Teams live events.

  • If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

  • Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

  • Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

  • When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

  • If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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