Take meeting notes in Teams

Meeting notes are a great place to capture and share notes before, during, and after a Teams meeting.

A few things to keep in mind:

  • Only people in the same org as the meeting organizer will be able to start or access meeting notes.

  • Meeting notes are available in meetings with up to 100 people.

  • Only people who are invited to a meeting before notes are created will have access to them initially. Others can request access, and the owner of the notes will be notified via email.

Before the meeting

To take notes before a meeting, go to Calendar Meetings button , select the meeting, and then Chat with participants. Select the Meeting Notes tab, then Start taking meeting notes.

Add the agenda or other important discussion points. @mention people to get their attention or assign action items.

Note: Pre-meeting notes are currently only available for meetings that don't take place in a channel. If you click Chat with participants in a meeting that takes place in a channel, you'll be taken to that channel.

During the meeting

Once you’re in the meeting, go to More actions  More options button  in your meeting controls, then choose Meeting notes Meeting notes button .

If you haven't taken any notes yet, select Take notes. Otherwise, start typing your notes. Use the controls at the top of the panel to format the text. To add a new note, select Add a new section here. Use @mentions to draw someone's attention to a specific note or assign an action item.

Meeting notes

Notes: 

  • If you've enabled the new meeting experience, meeting notes will open in the main Teams window (rather than the meeting window).

  • When you first add a note, a message will be posted on your behalf in the meeting chat.

In a recurring meeting, the notes persist from meeting to meeting. Each meeting becomes a new section in the notes.

After the meeting

If you want to access notes from a channel meeting, go to the channel where the meeting occurred and find the meeting. Beneath it, select Show notes in fullscreen.

Meeting notes in a chat

If you want to access notes from a private meeting, go to Chat  Open chat button , find the meeting chat in your chat list, and select Show notes in fullscreen.

The meeting notes open in a Wiki tab that you can read or add to. Edit and format the tab just like you would any other Wiki tab.

Meeting notes tab

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×