Add guests to a team in Microsoft Teams

If you want to collaborate with people outside of your organization in Teams, team owners can add them as a guest. Guests have fewer capabilities than team members, but there's still a lot they can do. For a deeper look, see Guest capabilities in Teams.

Add a guest to your team

1. Hover over the team name and select More options > Add member . 

2. Enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest. Select their email again to confirm. 

   Note

   If you receive a "We didn't find any matches" error while trying to add a guest, your organization doesn't allow guests. 

3. Add your guest's name by selecting Add (name) as a guest?. Be sure to do this now—you’ll need the help of an IT admin to do it later.

4. Select Add. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like. 

After you add a guest to a team, it may take a few hours before they have access. Guests from outside your org receive an emailed invitation to join the team. They can only access the team after accepting the invitation.

Identify guests on a team

You can tell if someone is a guest if the word “Guest” appears after their name. You can also see everyone’s roles in the Members tab of a team. Go to the team name, and select More options > Manage team > Members.

Switch guest accounts in Teams

Go to Account manager by selecting your profile picture in Teams and select the team or guest account you want.

Guests are added to your organization's Azure Active Directory as B2B collaboration users. They must sign in to Teams using their guest account. If they normally use Teams with another Microsoft 365 organization, they need to switch organizations in Teams to interact with your organization.

Related topics

Set guest permissions for channels

Team owner, member, and guest capabilities

Guests and shared channels

To add a guest to your team in Teams:

1. Go to the team in your team list.
2. Tap More options > Manage members .
3. Tap Add members and enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest.
4. Tap Invite as a guest , then tap the checkmark. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like.