Roles in Microsoft Teams meetings

Assign different meeting roles in a Teams meeting to give people specific permissions.

There are three roles to choose from: co-organizer, presenter, and attendee. Co-organizers and presenters share most organizer permissions, while attendees are more controlled.

Below are the capabilities for each role:

Capability	Organizer	Co-organizer	Presenter	Attendee
Speak and share video
Participate in meeting chat
Share content
Privately view a PowerPoint file shared by someone else
Take control of someone else's PowerPoint presentation
Mute other participants
Prevent attendees from unmuting themselves
Remove participants
Admit people from the lobby			*
Change the roles of other participants
Start or stop recording
Start or stop live transcription
Manage breakout rooms
Change meeting options
Add or remove an app
Use an app*
Change app settings

*Presenters can only see or admit people from the meeting lobby if they're signed into Teams.

Change meeting roles

Before a meeting

You'll need to send out the meeting invite before you can assign roles.

To assign roles:

Open the meeting in your Teams calendar.
Select Meeting options.
Select Roles .
Next to Choose co-organizers, search and choose people you want to make co-organizers.
Next to Who can present?, designate who can present during the meeting.

Who can present?	What happens
Everyone	Anyone who has access to the meeting link will join the meeting as a presenter.
People in my organization	Only people in your org will be presenters. External participants will join as attendees.
Specific people	Only people you choose from the list of invitees will be presenters. Everyone else will join as attendees.
Only me	Only the organizer will be a presenter. All other participants will join as attendees.

A couple of things to keep in mind:

Send a meeting invite directly to anyone you want to make a presenter.
Co-organizers can't change a meeting before it starts.
External participants can't be presenters or co-organizers.
The role of meeting organizer can't be changed.

Note: The ability to select specific presenters isn't available for channel meetings.

During a meeting

There are two ways to change someone's role during a meeting:

Select People in the meeting controls. Hover over a name and select More options . Select Make a presenter or Make an attendee.
Go to your Teams calendar. Double-click the meeting and select Meeting options > Roles . Add a co-organizer from the Choose co-organizers dropdown menu. That person will be notified that they can present content and help facilitate the meeting.

Notes:

In recurring meetings, a role reassignment made from Meeting options in your Teams calendar will apply to all future occurrences.
In recurring meetings, a role reassignment made from People in the meeting controls will only affect that specific meeting occurrence.
If someone exits the meeting and rejoins later, they'll rejoin with the last role they were assigned.

Roles in Microsoft Teams meetings

Change meeting roles

Before a meeting

During a meeting

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