Enable attendance reports to view and download important attendance details, like who attended and what time people joined and left, during and after your meeting. Only organizers and co-organizers can view and download attendance reports. 

Turn attendance reports on or off

Organizers can turn attendance reports on or off in meetings they create.

Before a meeting

To turn attendance reports on or off before a meeting:

  1. Go to your Teams calendar.

  2. Select a meeting.

  3. In Details, select Options Settings button> More options

  4. In Engagement  Teams Chat Tab icon, turn the Allow attendance report toggle on or off.

  5. Select Save.

For more help managing meeting attendance reports, contact your IT admin.

During a meeting

To turn attendance reports on or off during a meeting:

  1. Join a Teams meeting.

  2. In your meeting controls, select More actions Microsoft Teams more options icon> Settings  Settings button > Meeting options  Meeting options icon.

  3. In Engagement  Teams Chat Tab icon turn the Allow attendance report toggle on or off.

  4. Select Save.

View attendance reports

Reports are stored along with the organizer's other data, like emails and contacts.

In the meeting invite

  1. In Teams, go to Calendar  Teams Calendar tab icon.

  2. Select a past meeting.

  3. Select Recap. You can view the data directly in Teams.

After the meeting, co-organizers can't view or download attendance reports from the meeting invite. 

In the meeting chat

Organizers can view the attendance report from the meeting chat after the meeting ends.

Attendance report will pop into the chat about five minutes after your meeting ends. Select it to view and download the .csv file.

Attendance CSV card in meeting chat

After a meeting ends, co-organizers can only view attendance reports from the meeting chat.

Notes: 

  • For recurring meetings, you'll receive a unique attendance report after each occurrence. You won't see the tile in meeting chat for meetings with less than 2 attendees. You can still see these reports by going to the invite "attendance" tab. ​​​​​​​

  • Reports are permanently deleted if an organizer leaves the organization, and no one else can access them.

Download attendance reports

Meeting organizers and co-organizers are the only ones able to download an attendance report. Co-organizers can only view and download reports for meetings that were scheduled in Teams, not Outlook.

During a meeting

  1. Select People  People or Show Participants button in your meeting controls.

  2. In the Participants pane, select More actions  Microsoft Teams more options iconDownload attendance list  Download button.

  3. Look for the file in your device's Downloads folder.

After a meeting

  1. In Teams, go to Calendar  Teams Calendar tab icon.

  2. Select the past meeting.

  3. Select Recap.

  4. To download the attendance CSV file for the meeting, select Download  Download button.

Hide identity in attendance reports

You can decide whether you want your identity shown in attendance reports.

To hide your identity in attendance reports:

  1. Go to Settings and more  Microsoft Teams more options icon > Settings  Settings button in Teams.

  2. Select Privacy  Privacy settings button.

  3. Turn the Identify me in attendance reports toggle on or off.

Engagement information

Organizers with Teams Premium can view and download meeting engagement data such as total reactions, raised hands, cameras turned on, and more in the Attendance tab after a scheduled meeting or webinar.

Engagement information available in the Attendance tab of a meeting.

Known issues and limitations

  • In meetings with more than 120 participants, the attendance report available during the meeting will only include some attendees. The post-meeting report will contain all attendees.

  • The report doesn't include insights from deleted breakout rooms.

  • The report doesn't currently include view-only attendees.

  • If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting.

  • If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.

  • When a participant is on hold in a meeting, their info is still included for this period of time in the attendance report.

  • Attendance reports aren't supported for instant channel meetings.

  • Co-organizers can't access attendance reports for channel meetings.

View attendance reports directly in the Microsoft Teams mobile app to gain insight into your meetings and webinars. See webinar registration data, times that attendees joined and left meetings, and much more.

Note: To see all attendance report data, view the report on Teams for desktop or web.

Turn attendance reports on or off before a meeting

To turn attendance reports on or off before your meeting:

  1. Go to your Teams calendar.

  2. Open a meeting.

  3. Tap Meeting options  Settings button.

  4. Turn the Allow attendance report toggle on or off.

  5. Tap Save.

Participants can decide whether they want their information shown in attendance reports by going to Settings and more  Microsoft Teams more options icon> Settings  Settings buttonPrivacy > in Teams and turning the Identify me in attendance reports toggle on or off.

For more help managing your meeting attendance report settings, contact your IT admin.

Open an attendance report

To open an attendance report:

  1. Open your meeting chat history.

  2. Tap the Meeting ended message.

  3. Tap More > Attendance report.

Share an attendance report

To share an attendance report:

  1. Open an attendance report.

  2. Tap Share  Teams iOS share icon, then choose how you want to share your attendance report.

  3. Tap Send  Send icon.

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