Share PowerPoint slides in a Teams meeting

Share PowerPoint slides in a Teams meeting

During PowerPoint sharing, the presenter can view and move through the slide deck in a variety of ways. Meeting attendees will be able to view the slides at their own pace, unless the presenter prefers to limit their view to the current slide.

In this article

Begin sharing a PowerPoint deck

Navigate through the slides

Simplify your view

Make it high contrast

The participant view

Begin sharing a PowerPoint deck

  1. Select Share content  Teams Share icon, arrow pointing up  in your meeting controls.

  2. In the PowerPoint section, select the file you want or select Browse to find a file that isn’t listed.

    Notes: 

    • The PowerPoint section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

    • If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

By default, you’ll see the presenter view: your presentation notes to the right of the slide you’re currently presenting, and a thumbnail strip of slides along the bottom.

Default presenter view with current slide, notes, and thumbnail strip

Notes: 

  • If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

  • Presenter view is hidden by default for small screen devices, but can be turned on by selecting More options More options button  below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Navigate through the slides

  • To present the slides in order, use the navigation arrows at the bottom left of the current slide.

    Arrows to proceed through deck, at the bottom left of the current slide

  • To jump ahead or backwards, select a slide from the thumbnail strip along the bottom of the screen.

    Row of slide thumbnails below the current slide

  • To choose from a grid view of all the slides in the presentation, select Go to slide  Go to slide icon  next to the navigation arrows (or select the G key on the keyboard).

    The Go to slide icon, between the forward arrow and three dots

Simplify your view

If you prefer, remove the thumbnail strip and notes of the presenter view so that you can focus on the current slide.

  • Select More options  More options button below the current slide and then select Hide presenter view. (You can also select the sharing window and then press Ctrl+Shift+x.)

    Three dots menu under current slide with Hide Presenter view selected

Make it high contrast

Switch to a high contrast view of the slides that supports presenters with low vision. This won’t affect what meeting attendees see.

  • Select More options  More options button below the current slide and then select View slides in high contrast.

Note: Anyone who uses Teams can turn on high contrast mode—for the Teams interface as well as the PowerPoint slides—in their Teams settings; see Change settings in Teams.

The participant view

By default, meeting participants can:

  • View the current slide.

  • Move around to different slides without interrupting the main presentation.

  • Sync their view back to the presenter's view with one click.

If you don't want people to be able to independently navigate through a PowerPoint file you're sharing, select  Eye icon to the left of Stop presenting  (it's next to Stop presenting) to prevent it.

Want to know more? 

Share content in a meeting in Teams

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