Create a new AutoText

AutoText provides access to standardized, reusable content in PowerScribe One. Using AutoText can help reduce repetitive dictation and support consistent report structure.

Open the AutoText Manager

1. Open the PowerScribe One client application.
2. From the Explorer or Report Editor screen, select AutoText from the menu.
3. The AutoText Manager opens.

Create a new AutoText

1. In the AutoText Manager, select New AutoText.

2. The AutoText Editor opens with Settings displayed.

3. In Settings, enter the following information:

   AutoText name

   Type a Name for the AutoText. This name appears in AutoText search results and can be dictated to invoke the AutoText if it is configured as a Template or Macro.

   Naming tips

   • Use at least two syllables.
   • Choose a name that is easy to dictate.
   • Use lowercase, except for initials (for example, CT chest).
   • Do not use punctuation or special characters.
   • All AutoText names within an account must be unique.

   Optional description

   Enter a Description to help explain the purpose or usage of the AutoText.

   AutoText type

   Select a Type:

   • Template
   • Module
   • Macro

   Privacy setting (optional)

   Select Private if you do not want other non-administrative users to see this AutoText.

   Folder assignment (optional)

   Assign the AutoText to an existing folder or create a new folder using the Folder dropdown list.

   Apply patient‑specific conditions (optional)

   You can limit when an AutoText is available based on patient attributes.

   • Patient class and gender

     • From the Class dropdown list, select a patient class.
     • From the Gender dropdown list, select Male, Female, or Non‑Binary.

   Note

   If you assign a Patient Class or Gender, the AutoText will only be available for reports that match those specific attributes.

   • Age range

     Set a Lower Age Limit and Upper Age Limit (in years), if needed.

     Example, an age range of 0–13 years makes the AutoText available for pediatric patients up to 12 years and 23 months.

   Note

   The AutoText is available only when the patient’s age falls within the defined range.

   Configure default behavior (optional)

   From the Default dropdown list, select the appropriate option.

   Important

   • Default AutoText automatically launches in the Report Editor for assigned procedures when Start with default AutoText is enabled (Preferences** > Report Editing > Start with default AutoText).
   • Templates are the recommended AutoText type for default use.

   Associate procedure codes (optional)

   If appropriate, associate one or more procedure codes with the AutoText so it appears in relevant reporting contexts.

   Note

   When you assign a procedure code to an AutoText, that AutoText is applied only to the associated exam. If no procedure code is assigned, the AutoText is available for all exam types.

4. Enter AutoText content

• Type the AutoText content directly in the editor or paste content from an existing AutoText.
• Formatting, dynamic fields, and reusable components are retained when copying and pasting.

5. Save the AutoText When you finish configuring settings and content, select Save.

The AutoText is added to your AutoText library and is immediately available based on the conditions you defined.

Next steps

• Insert your AutoText into reports using search, dictation, or shortcuts.
• Organize AutoText entries into folders for easier management.
• Periodically review and update AutoText to ensure accuracy and relevance.