Assign different meeting roles in a Teams meeting to give people specific permissions.
There are three roles to choose from: co-organizer, presenter, and attendee. Co-organizers and presenters share most organizer permissions, while attendees are more controlled.
Below are the capabilities for each role:
| Capability | Organizer | Co-organizer | Presenter | Attendee |
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| Speak and share video |
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| Participate in meeting chat |
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| Share content |
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| Privately view a PowerPoint file shared by someone else |
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| Take control of someone else's PowerPoint presentation |
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| Mute other participants |
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| Prevent attendees from unmuting themselves |
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| Remove participants |
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| Change the roles of other participants |
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| Start or stop recording |
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| Start or stop live transcription |
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| Manage breakout rooms |
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| Change meeting options |
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| Add or remove an app |
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| Use an app* |
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| Change app settings |
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Limitations for anonymous presenters
Anonymous participants who are promoted to the presenter role during a meeting or webinar are prevented from performing presenter-level actions, including:
- Muting participants
- Removing participants
- Lowering raised hands
*These limitations for anonymous presenters, are not supported on mobile.
Limitations for anonymous presenters
Anonymous participants who are promoted to the presenter role during a meeting or webinar are prevented from performing presenter-level actions, including:
- Muting participants
- Removing participants
- Lowering raised hands
Note
These limitations don't apply to anonymous presenters joining from mobile devices.
Change meeting roles
Before a meeting
You'll need to send out the meeting invite before you can assign roles.
To assign roles:
- Select Calendar
in Teams. - Select an event and select View event
. - Select Options
. - In Roles
> Choose co-organizers, search and choose people you want to make co-organizers. - In the Who can present dropdown menu, designate who can present during the meeting.
- Select Save.
| Who can present | What happens |
|---|---|
| Everyone | Anyone who has access to the meeting link will join the meeting as a presenter. |
| People in my org and guests | Only people in your org and people with guest access will be presenters. |
| Specific people | Only people you choose from the list of invitees will be presenters. Everyone else will join as attendees. |
| Only organizers and co-organizers | Only organizers and co-organizers can present. All other participants will join as attendees. |
A couple of things to keep in mind:
- Send a meeting invite directly to anyone you want to make a presenter.
- Co-organizers can't change a meeting before it starts.
- The role of meeting organizer can't be changed.
Note
The ability to select specific presenters isn't available for channel meetings.
During a meeting
There are two ways to change someone's role during a meeting:
- Select People
in the meeting controls. Hover over a name and select More options
. Select Make a presenter or Make an attendee. - Go to your Teams calendar. Double-click the meeting and select Options
> Roles
. Add a co-organizer from the Choose co-organizers dropdown menu. That person will be notified that they can present content and help facilitate the meeting.
Note
- In recurring meetings, a role reassignment made from Options
in your Teams calendar will apply to all future occurrences.
- In recurring meetings, a role reassignment made from People
in the meeting controls will only affect that specific meeting occurrence.
- If someone exits the meeting and rejoins later, they'll rejoin with the last role they were assigned.