Streamline meeting and event scheduling, customize your calendar views, and much more in Microsoft Teams for desktop.
In this article
Open your calendar
To start using your Teams calendar, select Calendar
on the left side of Teams.
Change your calendar view
Your Teams calendar will display your work week by default. See other views, like the entire week or month, by selecting Work week at the top of your calendar and choosing one.
You can also:
- Change the time scale to adjust space for meeting details.
- Save calendar views to access specific layouts later.
- Select Filter
to customize the types of events that appear on your calendar. - Select Show navigation pane
to see the mini-month view, view other people’s calendars, create calendar groups, and more. - Select More options
> Calendar settings
to change your calendar appearance, adjust event and meeting settings, and more.
To learn more, see Customize your calendar in Microsoft Teams.
View other calendars
View multiple calendars at the same time for seamless coordination and event planning. Look at different people’s calendars, calendars that highlight birthdays or holidays, and more.
- In the top-left corner, select Show navigation pane
.
- Under My calendars, create and select calendar groups to quickly bring up views of specific calendars later.
- Switch between split and combined views to see other calendars side-by-side or integrated into one.
To learn more, see View other calendars in Microsoft Teams.
Schedule and start meetings and events
Easily schedule meetings and events of all types from your Teams calendar.
To schedule a new meeting or event:
Select Calendar
in Teams.Select New
or select a timeslot in your calendar.- Select the dropdown arrow next to New
to choose from different types of event templates. Select View all templates to see more.
- Select the dropdown arrow next to New
Select Scheduler
to find a time that works best for everyone.Enter meeting or event details.
Select Save
.
Important
When scheduling a virtual Teams meeting, turn on the Teams meeting toggle.
To join a meeting or event:
- Select Calendar
in Teams.
- Select a meeting or event.
- Select Join
.
To learn more about joining a Teams meeting, see Join a meeting in Microsoft Teams.
Find the right place to meet
When choosing a room or location for your meeting, you’ll see more details about available rooms, like capacity and technical specs. You’ll also see the option to Browse with Places Finder.
To learn more, see Get started with Microsoft Places.
Share your calendar
Share your calendar with others to give them insight into your schedule and availability.
To share your calendar with someone specific:
- Select Calendar
in Teams.
- Select More options
> Share
. - Enter the email address or contact you want to share with.
- Next to their name, select the dropdown menu to choose their permissions.
- Select Share.
Depending on policies set by your IT admin, you can also manage permissions for other people in your organization in the dropdown menu below.
To learn more, see Share your calendar in Microsoft Teams.
Print your calendar
Print out your calendar to distribute physical copies of it or keep it on hand for markups and easy access.
To learn more, see Share your calendar in Microsoft Teams.
Quickly access past meeting details
Go right to a past meeting’s recap, chat, and other details in your Teams calendar.
To access:
Select Calendar
in Teams.Select a past recorded meeting.
- Select Recap
to view the meeting recap. - Select Chat
to open the meeting chat.
- Select Recap
To learn more about recap in Teams, see Meeting recap in Microsoft Teams.